Our Services
Built around your organization's real capacity, real goals, and real funding landscape.
Before you write a single proposal, you need a plan. I help organizations assess their funding landscape, identify qualified prospects, build a strategic pipeline, and create grants calendars that keep your team ahead of deadlines instead of reacting to them. Whether you're launching a new grants program or restructuring an existing one, this is where we build the foundation.
Includes
Funding landscape analysis, prospect research and qualification, pipeline development and prioritization, grants calendar setup and deadline management, competitive intelligence and positioning, strategic revenue planning, funder alignment assessment, and annual funding strategy development.
Every proposal I write is grounded in what your organization can actually deliver. I develop compelling narratives backed by data, realistic budgets with clear justifications, and applications that align your capacity with funder priorities. I manage the full proposal process from internal coordination through submission, so nothing falls through the cracks.
Includes
Letters of Inquiry (LOIs), foundation grant proposals, federal grant applications (HHS, DOJ, HUD, DOL, Department of Education), state and local government applications, corporate sponsorship and partnership proposals, budget development with line-item justifications and cost allocation, proposal coordination across internal departments (programs, finance, operations), quality control and internal review, and reusable template and collateral library development.
Winning the grant is only the beginning. I support organizations through the full post-award lifecycle: setting up tracking systems, monitoring compliance, preparing reports, managing modifications, preparing for audits, and handling closeout. This is where funder trust is built or broken, and where most organizations need the most support.
Includes
Post-award setup and onboarding, narrative and financial grant reporting, compliance monitoring against grant terms and regulations, budget tracking and expenditure review, modification and amendment requests, no-cost extensions, agreement and contract review, subgrantee monitoring support, audit preparation and documentation review, and grant closeout and final reporting.
Grants are relationship-dependent, not transactional. I help organizations build authentic, lasting funder connections through strategic cultivation, meeting preparation, and ongoing relationship management that positions you for renewal and multi-year growth, not just one-time awards.
Includes
Funder cultivation strategy and moves management, funder meeting preparation and briefing materials, board engagement in fundraising and donor meetings, relationship management and touchpoint planning, corporate partnership development and negotiation, MOU and agreement drafting, stewardship integration across the grant lifecycle, and funder communication strategy.
Your funder communications should reflect the same quality as your proposals. I develop stewardship plans, impact reports, acknowledgment systems, and donor-facing materials that keep funders engaged, informed, and confident in your organization between grant cycles and beyond.
Includes
Stewardship planning and calendar development, donor acknowledgment and recognition programs, impact reports with data visualization, funder newsletters and updates, appeal letters and annual fund communications, case for support and case statement development, annual reports, and site visit coordination and preparation.
Some organizations need proposals. Others need the infrastructure to sustain a grants program long-term. I conduct readiness assessments, build cases for support, set up grants management systems, train staff, and develop the internal capacity your team needs to manage funding independently over time.
Includes
Grant readiness and organizational capacity assessments, case for support development, board development committee support, grants management systems and infrastructure setup, pipeline tracking tools and dashboards, workflow documentation and process manuals, staff training, one-on-one mentoring, and professional development, knowledge transfer and transition planning, CRM evaluation, selection, and implementation support (Salesforce, Bloomerang, Neon One, Little Green Light, Blackbaud), and ongoing troubleshooting and system optimization.
Engagements are tailored to your organization's size, goals, and funding priorities.
Project-Based
Hourly Consulting
Strategic consultation, proposal development, grant writing, compliance support, coaching sessions, and technical assistance. Scoped to your specific project needs.
Ongoing Support
Retainer Partnerships
Monthly retainer hours that flex across all service areas based on your priorities. Built for organizations that need consistent, embedded fundraising support.
Every engagement is scoped to your organization's goals, capacity, and timeline. Book a consultation to discuss your funding needs and we'll build the right plan together.
Schedule a free consultation to get started.
Schedule a Discovery CallPoppy Philanthropy Studio provides professional grant research, prospect identification, proposal development, compliance support, and strategic consulting services. While every effort is made to develop the strongest possible applications and to position your organization competitively, Poppy Philanthropy Studio does not guarantee the award of grant funding or the outcome of any application. Funding decisions are made at the sole discretion of the granting organization and are subject to factors beyond the control of the applicant or consultant, including available funding, level of competition, shifting funder priorities, and changes in eligibility or guidelines.
All fees are based on professional services rendered and are due regardless of funding outcomes. Poppy Philanthropy Studio does not accept contingency-based compensation, including fees calculated as a percentage of grant awards. This practice is prohibited under the ethical standards established by the Grant Professionals Association (GPA) and the Association of Fundraising Professionals (AFP), as contingency arrangements create conflicts of interest that compromise the integrity of the grant-seeking process and the interests of both the applicant and the funder.
All client information shared during the engagement is treated as confidential and is used solely for the purpose of the agreed-upon scope of work.